our
services
OFFICE MOVE
MANAGEMENT SERVICES
Transition/Move planning
Budgets and scheduling
Vendor/Contractor Selection
Vendor/contractor/landlord coordination
Mover
selection
Furniture management
Records management
Voice, data and technology facilities
coordination
Employee Communication
On
site coordination
Move
Post-Mortem
Transition/Move
planning
There are thousands of tasks associated with most
corporate relocations and as this is a
relatively rare occurrence for most companies,
they have
little experience in planning for all the items
required for a successful move or the
contingencies associated with this type of
project.
Birchleaf Solutions will consult with all major
stakeholders within your organization to ensure
that the move to your new facility addresses the
needs of those stakeholders within your current
resource availability allowing for maximum
versatility in your future plans.
Budgets
and scheduling
Many companies make serious errors in budgeting
for a move including underestimating costs,
starting late, compressing schedules and not
allowing for adequate lead times. These are just
some of the controllable factors that can and
will create critical problems throughout your
corporate relocation. We will assist in
providing guidance in these areas so that can
eliminate or minimize any possible disruption to
your budget and business.
Vendor/contractor
selection
As a corporate relocation is probably not your
core business function, we will assist you in
the selection process for both vendors and
contractors for all aspects of the move.
As we are working in your interest, only the
best and most cost effective solutions are
sought to supply your needs.
Vendor/contractor/landlord
coordination
Even with the smallest of moves, there can be an
overwhelming number of people to coordinate and
get on side. We will ensure that all of the
vendors and contractors involved with your move
are meeting their predetermined obligations and
ensure that the relationship with your new
landlord starts off with the right approach.
Mover
Selection
We will assist in your mover selection process
and guide you through the most important
aspects, creating an RFP to screen for reputable
and reliable companies and analyze the
submissions to ensure the mover meets your full
requirements.
Furniture
management
Are you going to reuse your current furniture?
Is there additional furniture required? Have you
considered the furniture required for the growth
of your company? If you are replacing your
current furniture, have you considered how to
dispose of your old assets?
We will assist you with these and many other
items including inventory of existing furniture
and equipment.
Records
management
Moving into a new facility provides one of the
best opportunities to address your records
management policies and implement changes. It is
also an opportune time to purge what is not
required for your business and reduce the amount
of items that must be physically moved. We will
assist you in this process.
Voice,
data and technology facilities coordination
As the backbone of most companies, from phone
systems and cabling to service provider(s), we
will ensure you a seamless transition to your new
location working in tandem with your MIS people.
We will also help find the best most cost
effective solution for your technology needs if
required whether it be anything from
multimedia/presentation equipment to security
and access control.
Employee
Communication
It is essential during a change of this
magnitude to keep your employees well informed
throughout the process. This helps to increase morale
when communicated in a positive light while avoiding
the negatives and uncertainty that can be
associated with the unknown. Good communication
also helps to avoid rumours that can have a
negative impact on the entire process.
Organizing written communications, departmental
move coordinators and special events planning
are just some of the ways we can assist in this
area.
On
site coordination.
We will attend your new premises on a regular
basis to make sure there have been no oversights
and that all items required for your successful
transition are on schedule.
We will also be present throughout the move
process to answer any questions or assist in
addressing any concerns as well as directing the
selected movers.
Move
Post-mortem
Although it is ideal that all items involved in
a move be 100% complete before the actual move,
many factors may combine to make this impossible. We will
provide a complete analysis of non-critical
items requiring completion or follow-up, which
can include such things as contractor
deficiencies, damaged or missing items, etc.
